On-Campus Employers

Fall 2023 Reminders:

Complete this form to submit a job posting for Handshake.

If you post a job on Handshake, use this REQUIRED Campus Job Posting Template.

The Gordon Career Center collaborates with Wesleyan faculty and staff to recruit and hire talented students for part-time jobs and internships in departments across campus during the academic year and through the summer months. Connect with our team to develop campus employment opportunities within your department, craft job descriptions, advertise positions on Handshake, recruit interested students, and navigate the hiring process.

Hourly wage campus jobs must be posted on Handshake for all eligible candidates to have the opportunity to apply in advance of making hiring decisions. Once a job offer is made and accepted, and before work begins, report the new hire in the ‘Student Employment System’ via WesPortal to indicate the employee’s supervisor, duration of employment, whether the role requires a background check, and which smart key the student employee’s salary should be drawn from. Allow for at least two business days between reporting the hire in the Student Employment System and when the student employee begins work. Student employees should only begin working once they are able to successfully clock in and out of their position on Workforce Time.

Handshake, Wesleyan’s online career management platform and job board for undergraduates, graduates, and alumni, is one of the most effective ways for departments to advertise campus job and internship opportunities, identify and communicate with potential candidates, and collect and review application materials. All Wesleyan students have a Handshake account and job postings are accessible to all students.

Points of Contact

Handshake: campusemployment@wesleyan.edu
For posting a job, recruiting candidates, and managing applications
Workforce Time: payrollhelp@wesleyan.edu
For time recording, attendance, student employment system, payroll forms, and review/approve timesheets
Work-Study: finaid@wesleyan.edu
For questions regarding federal and institutional work-study and the University’s 50/50 wage-split program

Post Jobs on Handshake

As an alternative to logging into Handshake, complete this form with the job description and position details and the Campus Employment team at the Gordon Career Center will post the job on Handshake on your behalf.

If you prefer to post your job directly on Handshake, here is how you get started: create a Handshake Employer account with your wesleyan.edu email address and follow the prompts to join the employer, Wesleyan University Campus Employment. Once your account is verified you will be able to create and post opportunities.

Follow our step-by-step Handshake guide to posting job and internship opportunities. Postings are reviewed by the Gordon Career Center before they are made public for student view.

We make every effort to review and approve new postings within 3-5 business days. If you need to expedite the approval process, email campusemployment@wesleyan.edu.

Pay Hourly Wages in Workforce Time

Wesleyan student employees clock in hours and report time worked in Workforce Time for each position held. Supervisors review and approve time on a weekly basis. BEFORE the student employee begins work, campus employers must verify students are eligible for work and onboard new and returning student employees to Workforce Time.

Report hires, set and update pay rate, select position code/smart key for hourly wages, and indicate supervisors in the “Student Employment System” via WesPortal. Employers must report new and returning hires for all positions in the Student Employment System at the start of every semester and/or new term of employment.

It is the combined responsibility of the student and supervisor to ensure that the student has completed the necessary paperwork with the Payroll Office to become eligible to work before any hours are worked. Please contact the Payroll Office for questions and support on Workforce Time, the Student Employment System, pay schedules, required forms, etc.

Campus Employment FAQs