Wesleyan student employees play a vital role in facilitating the day-to-day administrative and academic operations of the University, contributing to our mission with talent, resourcefulness, and passion.
The Gordon Career Center facilitates on- and off-campus employment opportunities for Wesleyan students year-round. There is a wide breadth of opportunities to work on-campus in academic departments, research centers, administrative offices, dining facilities, art galleries, libraries, in the local community, and more.
All hourly campus-based employment opportunities are posted on Handshake, Wesleyan’s career management platform and job board for undergraduates, graduates, and alumni.
Beware Phishing Scams! All legitimate on-campus jobs will be posted on Handshake. If you receive a direct email about an employment offer, it may be a phishing scam.
If you come across a fraudulent employer or posting, we encourage you to NOT reply and contact campusemployment@wesleyan.edu to verify its legitimacy. Additionally, forward the phishing email to security@wesleyan.edu immediately so the University may take appropriate action.
If you reply to a phishing scam and provide your personal information, we recommend the following:
- Cease communication.
- Report the phishing email to ITS (security@wesleyan.edu).
- Reach out to your financial institutions if money was involved.
- Consider filing a police report in extreme scenarios.
- Sign up for credit monitoring.
Required Onboarding Process for Student Employees
After a student accepts a campus job offer and before work begins, the hiring manager will hire the student in Workday to prompt employee onboarding.
Per federal regulations, first-time student employees must complete their W-4 and I-9 forms online in Workday and verify their IDs in person with Human Resources within 3 business days from their start date. Students can log in to Workday via WesPortal. They can schedule a time to present the original, hard copies of their identification documents in person to Human Resources via this Bookings link.
Please review this list for acceptable identification documents on page 2.
A student’s failure to complete the required onboarding forms and ID verification within the federally required 3 business day window will result in automatic termination from the position. To regain employment, the hiring manager must opt to re-hire the student in the Workday system and restart their onboarding process.
NOTE: Due to stricter I-9 compliance requirements and Wesleyan University’s transition to Workday, student employees who completed the onboarding process prior to the launch of Workday in Fall 2024 may have to complete new employment authorization forms.
- This includes the online forms on Workday and the ID verification meeting with HR.
- This process will be required of students who had a complete break in employment, meaning all of their previous jobs have ended on Workday.
- Students will receive an email notification from Campus Employment (campusemployment@wesleyan.edu) prompting them to complete their onboarding.
- Onboarding, including ID verification, must be completed BEFORE student employees begin work.
It is the combined responsibility of the student and supervisor to ensure that the student has completed the necessary paperwork and I-9 verification before a student works any hours.
Work-Study
The work-study program assists students with the cost of their college education by providing a subsidy to employers to support and expand part-time student employment opportunities. Eligibility for federal or institutional work-study is determined by a family’s financial need, as demonstrated by completing a financial aid application.
Work-study can be applied to any on-campus job. Work-study is not required to work on-campus.
Work-study eligible students must seek out and apply for jobs, and positions are not assigned nor guaranteed. Rather, we provide students with the tools and guidance to find and secure opportunities that are a fit for their skills, interests, and availability.
Campus employers may indicate preferences for specific skills and qualifications, including work-study eligibility. However, students may apply to any open position regardless of whether or not they meet the employer’s preferences.
Students can learn more about their work-study package or Wesleyan’s work-study program via The Financial Aid Office’s Frequently Asked Questions, or email finaid@wesleyan.edu.
Learn more about work-study and campus jobs via the Campus Employment Handbook.
Need support?
Campus Employment (campusemployment@wesleyan.edu)
- Handshake – Job Postings and Applications
- Interviewing and Hiring
- Navigating the Workplace
Payroll Office (payrollhelp@wesleyan.edu)
- Workforce Time: time recording, attendance, timesheets
Human Resources (ctubby@wesleyan.edu)
- Book an Appointment for ID Verification for Form I-9
Financial Aid Office (finaid@wesleyan.edu)
- Work-Study program, both federal and institutional work-study
Workday
About the Campus Employment Team
We support student employees by ensuring equitable hiring practices and providing guidance to undergraduate students as they search for and work in campus jobs. We work closely with faculty and staff to facilitate student hiring and support their supervision of student employees. We educate the Wesleyan community about polices related to student employment at the institutional, state, and federal levels. We do not supervise campus employers and make no representations or guarantees about positions posted on Handshake. We encourage student employees and campus employers alike to research the integrity of each position’s employment practices and reach out to us for support, campusemployment@wesleyan.edu.
Cruz Cruz ’21, Assistant Director (left)
Equal Employment Opportunity
Wesleyan University is fully committed to a policy of equal opportunity throughout the University, and to this end abides by all applicable federal, state, and local laws pertaining to non-discrimination and fair employment practices. Accordingly, the University recruits, hires, trains, promotes and educates individuals without discrimination on the basis of one’s race, color, religious creed, age, gender, gender identity or expression, ethnic or national origin, marital status, ancestry, present or past history of mental disorder, learning disability or physical disability, political belief, veteran status, sexual orientation, genetic information or criminal record. Wesleyan University does not discriminate in personnel action such as compensation.
