First-Time Student Employees
Before their first day of employment, students must complete the required employment forms (I-9, W-4, and direct deposit – found on WesPortal). Students should visit Payroll Help to submit these documents and set up an in-person appointment to present their ID(s).
Students should not begin working until they can successfully clock in and out of Workforce Time. It is the combined responsibility of the student and supervisor to ensure that the student has completed the necessary paperwork with the Payroll Office before the student works any hours.
The work-study program assists students with the cost of their college education by providing a subsidy to employers to support and expand part-time student employment opportunities. Eligibility for federal or institutional work-study is determined by a family’s financial need, as demonstrated by completing a financial aid application. To learn more about work-study, see The Financial Aid Office’s Frequently Asked Questions, or email firstname.lastname@example.org.
Work-study can be applied to any on-campus job. Work-study eligible students must seek out and apply for jobs, and positions are not assigned nor guaranteed. Rather, we provide students with the tools and guidance to find and secure opportunities that are a fit for their skills, interests, and availability. Campus employers may indicate preferences for specific skills and qualifications, including work-study eligibility. However, students may apply to any open position regardless of whether or not they meet the employer’s preferences.
Equal Employment Opportunity Statement
Wesleyan University is fully committed to a policy of equal opportunity throughout the University, and to this end abides by all applicable federal, state, and local laws pertaining to non-discrimination and fair employment practices. Accordingly, the University recruits, hires, trains, promotes and educates individuals without discrimination on the basis of one’s race, color, religious creed, age, gender, gender identity or expression, ethnic or national origin, marital status, ancestry, present or past history of mental disorder, learning disability or physical disability, political belief, veteran status, sexual orientation, genetic information or criminal record. Wesleyan University does not discriminate in personnel action such as compensation, benefits, transfers, layoffs, return from layoffs, education, tuition assistance, and social and recreational programs.
The Campus Employment team supports student employees by ensuring equitable hiring practices and offering advising to student employees as they face challenges in their campus jobs. We inform the Wesleyan University community about the institutional, state, and federal policies regarding student employment. We do not supervise campus employers. We make no representations or guarantees about positions posted on Handshake. We urge student employees and campus employers alike to research the integrity of each position’s employment practices and reach out to the Campus Employment team for support.
- Handshake – Finding and applying to campus jobs /Posting a campus job, recruiting candidates, and managing applications
- Concerns during the interviewing and hiring process
- Support navigating conflicts during employment
- Workforce Time → time recording, attendance, review/approve timesheets
- Required Employment Forms (I-9, direct deposit, etc.)
- Work-Study program, both federal and institutional work-study