Campus Employment at Wesleyan

About half of Wesleyan students work on-campus! Wesleyan student employees play a vital role in facilitating the day-to-day administrative operations of the University, as well as helping the University advance its academic mission with talent, resourcefulness, and passion. Campus jobs form an integral part of a students’ career development and prepares them for the competitive job markets of today.

The Gordon Career Center facilitates on- and off-campus employment opportunities for Wesleyan students year-round. There is a wide breadth of opportunities for students to work on-campus in academic departments, research centers, administrative offices, dining facilities, art galleries, libraries, and in the local community.

All hourly campus-based employment opportunities are posted on Handshake, Wesleyan’s career management platform and job board for undergraduates, graduates, and alumni.

 

 

First-Time Student Employees

Once the student accepts a job offer, and before work begins, the hiring manager will use Workday to on-board student employees to payroll. 

Before they start working, the student must complete their payroll on-boarding forms on Workday and present their physical IDs to Human Resources for I-9 verification. The student must login to Workday with their wesleyan.edu email address and select “My Tasks” to get started.  See the I-9 payroll list of acceptable documents, linked here for reference on what documents are required. For students who are non-US citizens, go to WesPortal > Campus Applications > Documents Required for non-US Citizens.

Within 3 business days of the student’s start date, they must complete their W-4 and I-9 forms and book an appointment with HR to verify their IDs. The student is not authorized to begin working until these steps are completed. This is required by federal law. Failure to complete their I-9 form and verify their IDs with Human Resources in person will result in automatic termination from the position. To regain employment, the hiring manager will have to re-hire the student in the Workday system and re-start the on-boarding process.  

Once on-boarding is complete, the student can begin work and record/submit hours in Workforce Time.

It is the combined responsibility of the student and supervisor to ensure that the student has completed the necessary paperwork and I-9 verification before a student works any hours.

 

Work-Study

The work-study program assists students with the cost of their college education by providing a subsidy to employers to support and expand part-time student employment opportunities. Eligibility for federal or institutional work-study is determined by a family’s financial need, as demonstrated by completing a financial aid application. To learn more about work-study, see The Financial Aid Office’s Frequently Asked Questions, or email finaid@wesleyan.edu.

Work-study can be applied to any on-campus job. Work-study eligible students must seek out and apply for jobs, and positions are not assigned nor guaranteed. Rather, we provide students with the tools and guidance to find and secure opportunities that are a fit for their skills, interests, and availability. Campus employers may indicate preferences for specific skills and qualifications, including work-study eligibility. However, students may apply to any open position regardless of whether or not they meet the employer’s preferences.

Equal Employment Opportunity Statement

Wesleyan University is fully committed to a policy of equal opportunity throughout the University, and to this end abides by all applicable federal, state, and local laws pertaining to non-discrimination and fair employment practices. Accordingly, the University recruits, hires, trains, promotes and educates individuals without discrimination on the basis of one’s race, color, religious creed, age, gender, gender identity or expression, ethnic or national origin, marital status, ancestry, present or past history of mental disorder, learning disability or physical disability, political belief, veteran status, sexual orientation, genetic information or criminal record.  Wesleyan University does not discriminate in personnel action such as compensation, benefits, transfers, layoffs, return from layoffs, education, tuition assistance, and social and recreational programs.

Disclaimer

The Campus Employment team supports student employees by ensuring equitable hiring practices and offering advising to student employees as they face challenges in their campus jobs. We inform the Wesleyan University community about the institutional, state, and federal policies regarding student employment. We do not supervise campus employers. We make no representations or guarantees about positions posted on Handshake. We urge student employees and campus employers alike to research the integrity of each position’s employment practices and reach out to the Campus Employment team for support.

Questions?

Campus Employment  – campusemployment@wesleyan.edu

  • Handshake – Finding and applying to campus jobs /Posting a campus job, recruiting candidates, and managing applications
  • Concerns during the interviewing and hiring process
  • Support navigating conflicts during employment

Payroll Office – payrollhelp@wesleyan.edu

  • Workforce Time → time recording, attendance, review/approve timesheets
  • Required Employment Forms (I-9, direct deposit, etc.)

Financial Aid Office – finaid@wesleyan.edu

  • Work-Study program, both federal and institutional work-study

Sidebar

Student Employee Spotlight

Paul Quach ‘26 (he/him)

Student Employee Spotlight
  • Psychology, Double Minor in Data Analysis and Human Rights Advocacy
  • Residential Advisor for West College 4 (Foss 4)
Meet Paul >

Shaniya Longino ‘24 (she/her)

Student Employee Spotlight
  • College of East Asian Studies, Education Studies
  • Writing Workshop Mentor/Tutor; Assessment Lab Research Assistant
Meet Shaniya >

Ola Szopa ‘24 (she/her)

Student Employee Spotlight
  • Economics, Psychology, Global Engagement minor
  • Purchasing Intern (Finance Office)
Meet Ola >

Kristina Tran ’24 (she/her)

Student Employee Spotlight
  • Molecular Biology and Biochemistry (MB&B)
  • McNair Fellow, Campus Employment Project Assistant, Research Assistant (MB&B and Psychology), Traverse Square Tutor, & WesMaSS Social Committee Coordinator
Meet Kristina >

Tamiraa Sanjaajav ’27 (she/her)

Student Employee Spotlight
  • Computer Science, Global Engagement Minor
  • Project Manager Coordinator (University Communications); Sustainability Strategic Plan (SSP) Ambassador (Sustainability Office)
Meet Tamiraa >

Daniel Goldberg ‘24 (he/him)

Student Employee Spotlight
  • Psychology, Economics
  • Tour Guide Coordinator & Tour Guide (Office of Admission); Coordinator for The Foster Connection (Jewett Center for Community Partnerships)
Meet Daniel >

Charlotte George ‘24 (she/they)

Student Employee Spotlight
  • Molecular Biology and Biochemistry, Neuroscience and Behavior
  • Undergraduate Research Assistant in Molecular Biology and Biochemistry Department; MB&B Course Assistant; Tour Guide (Office of Admission)
Meet Charlotte >

Katherine Fhu ‘25 (she/her)

Student Employee Spotlight
  • Molecular Biology & Biochemistry major, Informatics & Modeling minor, Chemistry minor
  • Course Assistant (Biology); Dean's Peer Tutor (Chemistry); Research Assistant (Biology)
Meet Katherine >

Miles Allen ’24 (he/him)

Student Employee Spotlight
  • English
  • JCCP Coordinator – Musical Mentoring (Oddfellows Playhouse); Student Ambassador (Office of Financial Aid); Center for the Arts (CFA) Intern – Summer Leadership Institute/50th Anniversary Festival; CFA 4th Grade Tour Assistant
Meet Miles >

Contact & Location

Phone
860-685-2180
Address

Boger Hall
41 Wyllys Avenue
Middletown, CT 06459

Career Service Hours

Monday 9:00 am - 5:00 pm
Tuesday 9:00 am - 5:00 pm
Wednesday 9:00 am - 5:00 pm
Thursday 9:00 am - 5:00 pm
Friday 9:00 am - 5:00 pm