Student Employees
More than HALF of Wesleyan students work on-campus
2,400+ Campus Jobs
Hands-on experience, Year-Round!
Wesleyan student employees play a vital role in facilitating the day-to-day administrative and academic operations of the University, contributing to our mission with talent, resourcefulness, and passion.
The Gordon Career Center facilitates on- and off-campus employment opportunities for Wesleyan students year-round. There is a wide breadth of opportunities for you to work on-campus in academic departments, research centers, administrative offices, dining facilities, art galleries, libraries, in the local community, and more.
Campus jobs can form an integral part of your career development and prepare you for the competitive job markets of today.
All hourly campus-based employment opportunities are posted on Handshake, Wesleyan’s career management platform and job board for undergraduates, graduates, and alumni.
Beware Phishing Scams! All legitimate on-campus jobs will be posted on Handshake. If you receive a direct email about an employment offer, it may be a phishing scam.
If you come across a fraudulent employer or posting, we encourage you to NOT reply and contact campusemployment@wesleyan.edu to verify its legitimacy. Additionally, forward the phishing email to security@wesleyan.edu immediately so the University may take appropriate action.
When communicating with an employer or searching for a job, be on the lookout for the following “Red Flag” situations.
Red Flag Situations
- Makes an offer for a position without ever interacting/interviewing you
- You receive an email from an employer you have had no interaction with offering you a job or to “make money quickly”
- Offers a large sum of money for minimal work – seems too good to be true
- Offers payment before you do any work or sends you compensation unexpectedly
- Requests for you to make a payment upfront via transfer/wire money, money order, or courier
- Requests your personal information – social security number, credit card information, bank account number, copies of your license, passport, photograph, or other personal documents
- Posting lacks all or some of the following information: company name, contact information, etc.
- Postings with spelling and grammatical errors
- Employer website without a clear description of the business, contact information, or job descriptions
If you reply to a phishing scam and provide your personal information, we recommend the following:
- Cease communication.
- If you received the email via your Wesleyan email address, report the phishing email to ITS (security@wesleyan.edu).
- Reach out to your financial institutions if money was involved.
- Consider filing a police report in extreme scenarios.
- Sign up for credit monitoring.
To qualify for campus jobs, students must be enrolled in a degree-seeking program at Wesleyan University, and must be taking at least a half-time course load. Both undergraduate and graduate students may work on campus.
Learn more about campus job eligibility by visiting our Campus Employment Handbook.
Work-study is not required to work on campus. Most jobs are open to any qualified student regardless of work-study status.
Students of all backgrounds and statuses are welcome to explore on-campus work opportunities. Please be advised that it’s important not to disclose personal information about your citizenship status in written communications.
To learn more about on-campus employment for international students, visit the Office of International Student Affairs webpage. Feel free to reach out via email (campusemployment@wesleyan.edu) or schedule an appointment for additional information.
Eligibility for federal or institutional work-study is determined by a family’s financial need, as demonstrated by completing a financial aid application.
Work-study can be applied to any on-campus job. Work-study-eligible students must seek out and apply for jobs, and positions are not assigned nor guaranteed. Rather, we provide students with the tools and guidance to find and secure opportunities that fit their skills, interests, and availability. Campus employers may indicate preferences for specific skills and qualifications, including work-study eligibility. However, students may apply to any open position regardless of whether or not they meet the employer’s preferences.
To learn more about work-study, see The Financial Aid Office’s Frequently Asked Questions and the Campus Employment Handbook.
If you have questions about your work-study eligibility or allotment, email finaid@wesleyan.edu.
The Campus Employment team (campusemployment@wesleyan.edu) provides confidential guidance and support to undergraduate students with their job search and workplace. We help students find, apply, and interview for campus jobs and translate their skills and experiences into their next pursuit. We offer advisement for navigating issues in the workplace, mediating conflict, and advocating for student employees’ rights.
Additional resources include:
Student Ombuds – Each Student Ombud serves as a neutral and confidential* peer resource focused on empowering students to successfully navigate the institution and advocate for themselves in moments of conflict, particularly when there are power dynamic considerations. Contact the Student Ombuds via studentombud@wesleyan.edu, or the program manager Dr. April Ruiz, Dean for Academic Equity, Inclusion, & Success at aruiz01@wesleyan.edu.
The Office of Equity & Inclusion – In cases of discrimination, harassment, and sexual misconduct, The Office of Equity & Inclusion is available to offer support, discuss situations, and provide resources/options. Reach out to Debbie Colucci, Wesleyan’s Assistant Vice President for Equity & Inclusion / Title IX Coordinator, at dcolucci@wesleyan.edu.
Counseling and Psychological Services – CAPS offers confidential* psychotherapy services where students may discuss worries, distressing feelings, or difficult situations they are currently experiencing. Individual counseling and group counseling are available. For urgent matters, same-day crisis appointments can be scheduled by calling 860-685-2910.
Class Deans – The Class Deans are available to advise students and help facilitate students’ access to academic and non-academic support services. They work with faculty and staff to support student success. Visit the Class Deans page to contact your respective Class Dean.
Accessibility Services – Students with documented learning, physical, sensory, health, or psychiatric disabilities are able to request reasonable accommodations through Accessibility Services. Students who have, or suspect they may have, a disability for which they would like to request accommodations, should contact Accessibility Services at accessibility@wesleyan.edu to discuss their needs.
*Note: The confidential resources listed above have exceptions to confidentiality if students are considered at imminent risk of harm to either themselves or another person. Read more about the exceptions to confidentiality on their respective websites.
Required Onboarding Process for Student Employees
Be sure to have the original, hard copy of your ID(s) with you on campus!
Congratulations on being hired for a campus job! Once you accept a hiring offer, the manager will formally hire you on Workday, Wesleyan’s system for finances, human resources, and payroll processes. Then, you will receive an email notification from Campus Employment (campusemployment@wesleyan.edu) prompting you to complete the onboarding process and sharing the below instructions.
Before you start working, within 3 business days of your start date:
- Log in to Workday with your wesleyan.edu email address and select “My Tasks” to get started.
- Complete the onboarding forms, including your W-4 and I-9 forms. For questions about onboarding forms, email the Payroll Office at payrollhelp@wesleyan.edu or schedule an online meeting with Payroll staff.
- Schedule a time to present the original, hard copies of your identification documents in person to Human Resources via this Bookings page. See this list for acceptable identification documents (page 2).
You may not begin working until you complete the onboarding process. Federal law requires that you not begin working until these steps are completed. Failure to complete your onboarding forms and verify your IDs with Human Resources in person within 3 business days of your start date will result in automatic termination from the position. To regain employment, the hiring manager must opt to re-hire you in the Workday system and restart the onboarding process.
NOTE: Student employees who onboarded before Workday launched (Fall 2024) and have had a break in employment (any period without an active job) will need to complete the entire onboarding process again when they are hired into a new job.
It is the combined responsibility of the student and supervisor to ensure that the student has completed the necessary paperwork and I-9 verification before a student works any hours.
Need support?
Campus Employment (campusemployment@wesleyan.edu)
- Handshake – Job Postings and Applications
- Interviewing and Hiring
- Navigating the Workplace
Payroll Office (payrollhelp@wesleyan.edu)
- Workforce Time: time recording, attendance, timesheets
Human Resources (ctubby@wesleyan.edu)
- Book an Appointment for ID Verification for Form I-9
Financial Aid Office (finaid@wesleyan.edu)
- Work-Study program, both federal and institutional work-study
Workday
About the Campus Employment Team
We support student employees by ensuring equitable hiring practices and providing guidance to undergraduate students as they search for and work in campus jobs. We work closely with faculty and staff to facilitate student hiring and support their supervision of student employees. We educate the Wesleyan community about polices related to student employment at the institutional, state, and federal levels. We do not supervise campus employers and make no representations or guarantees about positions posted on Handshake. We encourage student employees and campus employers alike to research the integrity of each position’s employment practices and reach out to us for support, campusemployment@wesleyan.edu.
Cruz ’21, Assistant Director (left)
Equal Employment Opportunity
Wesleyan University is fully committed to a policy of equal opportunity throughout the University, and to this end abides by all applicable federal, state, and local laws pertaining to non-discrimination and fair employment practices. Accordingly, the University recruits, hires, trains, promotes and educates individuals without discrimination on the basis of one’s race, color, religious creed, age, gender, gender identity or expression, ethnic or national origin, marital status, ancestry, present or past history of mental disorder, learning disability or physical disability, political belief, veteran status, sexual orientation, genetic information or criminal record. Wesleyan University does not discriminate in personnel action such as compensation.
